Monthly Meeting Minutes (updated monthly)
American Legion Post 136 Meeting – 16 October 2018
The meeting was called to order by Post Commander Horn at 6:30 pm.
Members present: 14 members, one at-large member (Charles Bennett) with a request for transfer submitted, and one visitor from Post 166 (Dean Nimocks, Cmdr, TCS Squadron 2)
Opening Pledge: 1st Vice Commander Mark Nadobny
Opening Prayer: Chaplain Merv Horner
Fred Timmons reported the current membership is 158. Adjutant Timmons stated that he thinks the Post could reach a year-end total of 175.
Adjutant Timmons also stated that any member that recruits one new member (not a transfer) will receive a 100 years strong pin. Any member that can recruit 3 new members (not transfers) can receive a pin from the National Commander Reistad.
The total paid number of members renewed for 2019 is 61 for 38.6% of the total membership. Total renewals paid at this time should be about 55%. Please renew your membership for 2019 now before the end of the year (Please contact Fred Timmons).
Only 3 schools have returned phone calls regarding the 2019 Oratorical Contest and information has been mailed to those schools. Fred Timmons reported that he should be able to contact all schools in our Quadrant by Tuesday of next week. An offer is being made to visit these schools and talk with the students about the contest.
For the 100th American Legion Centennial Fred Timmons has contacted Pepsi and Budweiser and they have answered with e-mails providing the names of local bottlers and distributors. Neither Pepsi or Bud corporate work with organizations on projects of this type. So we will need to work with local distributors in the Charleston area.
At the last Moultrie Post 136 Executive Committee meeting, members discussed the possibility of the concert being on a smaller scale. The possibility of several smaller venues was also discussed in the local Charleston/Mount Pleasant/Awendaw areas.
Commander Horn confirmed that the next officer’s call is on Saturday, November 3rd at Dunleavy’s Pub at 3:30pm. All are welcome to attend and Post Officers are requested to attend to discuss remaining ALP 136 business for 2018 (Last Officers Call for 2018).
Commander Horn stated that an audit report should be ready by year-end. Moultrie Post 136 has not had an audit in quite some time so an audit is clearly needed. The format for the report must be created so the Post Judge Advocate make conduct an effective audit. The goal is to be ready for an audit by Bob Mastrion in January 2019.
The Post now has two debit cards for Regions Bank. One is issued to Commander Horn and the other is issued to Adjutant Timmons to conduct Moultrie Post 136 business.
Meeting minutes for September will be e-mailed to members present at the meeting for review along with the minutes for October. Members requested the opportunity to review minutes before ALP 136 regular meetings to permit a quicker review and approval process during meetings. Minutes will be sent prior to the November meeting.
Veterans Day (Franke at Seaside) – Postponed at the request of staff at Franke Seaside.
Bill Ferguson updated members present on the Fishing for Vets fishing tournament:
Bill and Art Horn set up a table at the Mount Pleasant Palmetto State Armory and had a lot of interest from shoppers (2 tickets were sold and several Veteran’s bracelets).
The price for shirts will be reduced to $20 and caps to $20 from $25. This is to permit easy sale during and after this event. Angler and Dinner tickets will also be reduced from $65 to $50 and $25 to $20 for members of ALP 136 and the VFW Post.
Angler tickets for active duty military, veterans, and ROTC have also been reduced.
Photos from recent Fishing for Vets events and a list of items for the drawing during the fishing tournament will be available for posting on the website and Facebook soon.
Another tent is needed for this event. Currently only one 10’ x 10’ tent is available.
Members present approved the date for the Live Auction event to be changed from April 6th to April 13th due to the annual bridge run which will be held on April 6, 2018. This new date was provided by The Rusty Rudder for the 2019 Live Auction event.
Commander Horn is planning 100th Anniversary events with the Stingrays hockey team. We hope to join VFW Post 10624 for the Military Appreciate Night on January 26th and District 2 American Legion Posts for the Stingrays salute to The American Legion on March 19th which is the actual 100th Anniversary date for the Legion.
All members of the Post are invited to attend the Mount Pleasant Memorial Gardens Veteran’s Day event on November 8th. Students from James B. Edwards Elementary School will be placing flags on the graves of all veterans. Please join us for this event.
Administrators from James B. Edwards have expressed an interest in students attending the Pearl Harbor Memorial Ceremony on the Yorktown. Commander Horn will follow-up on this and their annual wreath laying ceremony in December 2018.
The next District 2 meeting is scheduled for November 3rd with a new starting time of 9:00 am. The meeting will be held at James Island Post 147. Members are invited to attend this meeting with our Post Officers.
Mark Nadobny purchased sweatshirts at Patriots Point for Veterans at the Charleston VA Hospital. Commander Horn and the VA Coffee Service Team delivered the sweatshirts to the VA Volunteer Services Office on October 16, 2018. A total of 48 sweatshirts were provided at a cost of $533.35. This completes expenditure of funds for 2018 raised during the Live Auction event held in 2017. VA funds continue to be collected at each regular meeting to support our Vets at the Charleston VA Hospital.
Jim Riggins, Tom Mefferd, Mike Ketchum and Commander Horn were the team for coffee & bagels at the VA hospital today. More volunteers are need for this service.
The Veteran’s Day parade in Charleston is scheduled for November 4th.
Commander Horn will be contacting all ALP 136 members by phone during the remainder of 2018 to welcome them to join us for meetings and events in 2019.
The meeting was adjourned at 7:20 pm.
Moultrie Post 136 members were invited to the Commander’s Call at the VFW Canteen following the meeting.
The next Executive Committee meeting will be held on October 10, 2018.
American Legion Post 136 Meeting Minutes – 18 September 2018
Called to order: 6:30 pm
Members present: 14 (Sign-In Sheet on file)
Opening Pledge: Commander Art Horn
Opening Prayer: Chaplain Merv Horner
Old Business: None
The meeting adjourned at 7:45 pm.
*Minutes must be approved by members present at October monthly meeting. Any changes, if required, will be corrected.
American Legion Post 136 Meeting Minutes – 21 Aug 2018
The meeting was adjourned at 8:45 PM
American Legion Post 136 Meeting Minutes – 17 July 2018
This was an abbreviated meeting since we also had a Post “Meet & Greet” for new members prior to the general meeting. In the future, general meetings will not be held on the same night as the Meet & Greet. This event was well received by our membership and will be used periodically to welcome new members and those interested in joining Moultrie Post 136.
The Meeting was adjourned at 8:15 pm.
American Legion Post 136 Meeting Minutes – 19 June 2018
The meeting was adjourned at 8:15 pm.
American Legion Post 136 Meeting Minutes – 15 May 2018
The meeting was adjourned at 7:45 pm.
American Legion Post 136 Executive Committee Meeting Minutes
VA Veterans Support – A review of expenditures to date from the proceeds of the 2017 Live Auction was held. Current expenditures total $2,450. A balance of $750 will be held in reserve for expenditure during the Summer/Fall. Fred Timmons coordinated our initial expenditure to purchase items identified by the VA Volunteer Support Office. Mark Nadobny is our chairperson for the Vet to Vet Program which will oversee future expenditures to support our Veterans being served at the VA Hospital. Mark and Fred both receive updates by e-mail from the VA. Additional funds will be programmed when available and approved by Post 136 members. Jim Riggins suggested that the Knights of Columbus Veteran’s Program support may be beneficial to the VA and our Post should coordinate with them. Jim Riggins is a member of this benevolent organization.
American Legion Post 136 Meeting Minutes - 17 April 2018
Meeting was adjourned at 7:45 PM
American Legion Post 136 Meeting Minutes - 20 March 2018
The meeting was adjourned at 7:45 pm
American Legion Post 136 Meeting Minutes - 20 February 2018
Total Membership was the same as reported in January 2018
This event features a chartered bus from the Charleston area to the Atlanta Hawks game and are featured at the game on the scoreboard. The tickets are $106.00 each which includes the transportation. Vincent purchased a number of tickets in advance and has 6 tickets remaining to sell to anyone that is interested. He is one of the founders and organizers for this non-profit veteran’s support organization focused on preventing Veteran suicides. The Post will support this group when we can.
-The first amendment is resolved that all District Commanders be required to attend at least half of all Department Executive Committee Meetings.
-The second would be that for District Commander voting in each district each Post would have 1 one vote. The current rule states that each Post has a set number of votes based on the number of members attached to that Post. Based on this assessment the larger posts always have more votes than the smaller ones and can always have a candidate from their Post win in any elections when they choose to do so.
Meeting was adjourned at 7:50 pm.
American Legion Post 136 Executive Committee Meeting Minutes - January 31, 2018 (Art Horn’s Home)
The donation collected for the Post 40 fire last summer (at a Myrtle Beach AL Post) has been held by the Finance Officer pending determination by the Post on how these funds should be used. A total of $120 was collected for this purpose but there was disagreement on the need since insurance should have covered the costs of this fire to a recently renovated Post. Use of these funds was discussed and it was determined that the Post members should make this determination at a regular meeting. This item will be brought up for a vote by the Post at a future meeting by members.
20 Members were present – 0 guests
· Post Commander Art Horn opened the meeting at 6:30 PM.
· 8 Post Officers were present – John Valin was absent
· Opening Prayer was given by Merv Horner.
· Post Executive Committee Meeting – None since last general meeting.
· Old Business:
Ø Adjutant Jim Riggins reviewed old business related to the November meeting and asked for the minutes to be approved. The membership motion was made and the minutes were approved as revised.
· Treasurers Report: Fred Timmons
Ø Fred Timmons presented the Financial Statement for the period ending 12/31/17, showing an ending balance of $11,807.84
Ø Fred noted half of the net profit from the Live and Silent Auctions from November which is $3,250 (which also includes a MPCC donation of $100) will go to the VA Hospital in the form of donated clothing for Veterans being discharged that don’t have proper clothing to go home in and other items needed by the VA Hospital. A committee led by 1st Vice Mark Nadobny was formed to decide exactly what will be donated to the VA based on their recommendations for current needs from the Director of Volunteer Services as the VA Hospital in Charleston (e.g. Vet Kits).
Ø We will attempt to get clothing donations and discounts from some of the larger local clothing retailers for future Vet Kits which will include Service hats purchased from the retail store at Patriots Point by Mark Nadobny (who also serves as a volunteer on the USS Yorktown).
Ø Fred noted that 42 Christmas Party tickets were sold at a cost of $25.00 each which totaled $1,045. The total bar bill was $214. Which left a net profit of $830 for this holiday event. The cost of each meal along with the rental of the restaurant (a cost of $35.00 each) was generously provided by a member of Post 136. If it wasn’t for this generous donation the total cost would have been $1,649 and the net cost to the Post would have been $819.00. THANK YOU TO OUR GENEROUS POST MEMBER!!!
· Fred reported for Membership Officer John Valin:
Ø We have 123 current active Post members. Our internal Post membership goal was to reach 125 members by Dec 2017 - This is a 10% increase.
Ø We ended the year at 98% of our internal goal. We increased our year over year membership by adding 10 new members. This is a 9% increase from the prior year.
Ø The goal was for 100% renewals of current members by the end of December 2017.
Ø We ended 2017 with 26 members still not paid up for 2018. This is 79% of our goal.
· New Business:
· Commander Art Horn reviewed the following topics:
Ø Discussed his plan to create a Strategic Planning Committee to outline and help with planning and reserving dates for this year’s Post events. He asked for volunteers again (especially of those not an Officer or EC Member) and passed out a sign-up list.
Ø He also asked for volunteers for the VA Hospital Coffee Service for February, March and April 2018.
Ø Commander Horn again discussed his plan for a Vet to Vet program to connect all of our members with another member. This is like a buddy system or as we call it in the Navy; a “Shipmate” program. There are probably many Post members that cannot make it to meetings. If a ride is the problem, we will furnish them a ride. They just need to contact anyone from the Post and let us know. There are also some members that can’t make it to meetings or events because of their health. We want to ensure these members receive visits from Post members. We don’t want anyone to feel alone or left out and we want to ensure all members know their Post cares about them. A call-down by the Commander will be conducted in Feb-Mar to ensure each member’s needs in 2018 are identified as part of the Vet to Vet program.
Ø The District 2 Oratorical Contest will be held in January and the state quadrant competition will be held in February. Post 136 will host both competitions this year. Fred Timmons is leading this effort and needs help for many positions like judges, tabulators, timekeepers, ushers and support to help with set up and to provide drinks, coffee and donuts, and other snacks during the event as well as event coordination and security.
Ø Even though the state AL sent packets to all the area high schools, there were no entrants as of the January meeting. We were slow to follow-up with them due to the holidays and then the weather that our area experienced in early January when the schools were closed. Next year we will begin earlier and contact area high schools in November or sooner.
We are hoping to have 3 members from 1st Baptist Church in Charleston compete for our area and Bill Ferguson is working directly with their career counselor. Bill and Joy Datta are also working with them as well as Trident Tech for possible venues for both events.
Ø Jim Riggins suggested the Post spend $150.00 and purchase an advertisement in the St. Patrick’s Day Parade Sponsorship Book since we currently do not advertise anywhere. The book is well respected and over 30,000 books are printed and distributed to Low Country area businesses and homes. During discussion, Fred Timmons voiced his concern of spending $150 to advertise. A vote was taken, and the measure was defeated.
Ø Members of our Post will be meeting at Dunleavey’s Pub for a Super Bowl Party hosted by 1st Vice Commander Mark Nadobny to watch the Super Bowl Game together - all members are invited. Squares for a quarterly drawing of $100 are available and are being sold for $5.00 per square. See Mark Nadobny if you are interested in purchasing a square or attending this event.
· Next Executive Meeting scheduled for January 24th, 2018.
· The next General Meeting will be held on February 20th, 2018 at VFW Post 10624 at 6:30 PM.
· Commander’s Call – Gathering of Comrades & Officers locally will meet directly after the general meeting in the VFW Lounge. All are welcome and encouraged to attend this informal gathering following our meeting for some Post comradery, friendship and refreshments.
· Closing ceremony and Commander’s Charge. Meeting was adjourned at 7:35.
- 14 Members were present – 0 guests
- Post Commander Art Horn opened the meeting at 6:30 PM.
6 Post Officers were present and John Valin, Bill Ferguson and Joy Datta were absent.
- Opening Prayer was given by Merv Horner.
- Commander Horn gave a summary of the Post Executive Committee Meeting that was held on October 3, 2017.
· September EC Meeting minutes were approved
· The bulk of the meeting was spent reviewing Auction results for the Live and Silent Auctions held at The Rusty Rudder on November, 4, 2017; budget expenditures to support this event were reviewed; upcoming payments/purchases for Veterans programs from the Auction proceeds (which were: Total Receipts - $9,076.00/Total Expenses - $2,801.45/Total Profit - $6,274.55) were discussed; and, the receipt and sale of Post polo shirts to date was provided.
· There was a motion from the floor regarding the Auction proceeds which was tabled once it was determined that the Auction had been advertised to sponsors and participants as equally benefitting local Veterans and the Post 136 Building Fund (Note: A 50/50 ratio for all profits was established during the planning stage for this event). In the future it was decided that the Post membership will vote on the use of funds from all future fundraisers prior to conducting the event.
- Old Business:
· Adjutant Riggins reviewed old business related to the October meeting and asked for the minutes to be approved. The membership motion was made and approved.
- New Business:
· Commander Horn noted this would be long-time Post 136 Member, Eddie Adair’s, last meeting. Eddie is moving to Loganville, GA. Commander Horn said some nice words about Eddie and his time at the Post and the members present gave him a well-deserved round of applause. We will miss You Eddie - Good Luck at your new home, Post and City!
In addition, Eddie noted he received a telephone call from the Patriot’s Point Association noting they have a used 27” Television to donate to a Veteran. The Post will follow up.
- Treasurers Report:
· Fred Timmons presented a monthly summary and a detailed list of transactions for the period between 8/17/17 – 11/4/17 with an ending balance of $6,639.65.
· Fred noted the net profit from the very successful first Post 136 Auction was over $6,200.
· Our total costs were approximately $2,800.
· Half of the net profit will go to the VA Hospital in the form of clothing kits for Veterans being discharged that don’t have proper clothing to go home in.
· We will attempt to get donations and discounts from some of the larger clothing retailers in the local area (both stores and manufacturers) for the Veterans kits.
· Fred noted the exact number wasn’t prepared yet, but there was roughly $4,000.00 on the books as receivables. This is due to funds charged during the Auction on our credit card readers, but not yet paid to our bank account.
· This will bring our Post balance to approximately $10,200.
- Fred Timmons reported for Membership Officer John Valin:
· We have 122 current active Post members - 36 have not paid for FY2018.
· This means 30% of all members have not yet renewed their memberships.
· The goal is for 100% renewals of current members by the end of December 2017.
· We began the year with 113 members and the 2017 goal is 125 total members by the end of December 2017.
- Commander Art Horn reviewed the following topics:
· Discussed his plan to create a Strategic Planning Committee to outline and help with planning and selecting dates for next year’s Post events. He asked for volunteers (especially of those not an Officer or EC Member currently) and passed out a sign-up list.
· Asked for volunteers for the VA Hospital Coffee Service for December.
· Reviewed the upcoming Post Christmas Party on December 15th, 2017 starting at 6:00 PM and ending at 9:00 PM). The party will be held at the Harbor Breeze Restaurant at Patriot’s Point and the cost is $25.00 per person. This is the same venue for the 2016 Post Party.
There will be representatives from the U.S. Marine Corp again collecting for Toys for Tots. Men should bring a toy for a boy and women should bring a toy for a girl - Please do not wrap. Thank You.
Please notify any Officer on the Board, but particularly Jim Riggins, Fred Timmons or Joy Datta if you will be attending and how many guests you are bringing. We will collect money for tickets at the door for this event. A flyer will be sent to all members in the next few weeks with all details for the Post 136 Christmas Party.
· Reviewed upcoming Army/Navy Game Event for Post 136 to be held on Saturday, December 9th, 2017 at 3:00 PM at the VFW Post. This is an inaugural joint event for members of Post 136 and VFW Post 10624.
We need a count for this event and asked for a show of hands. No one except those working the event raised their hands. We will get a last-minute count and then Commander Horn will pick up the food (Hamburgers, Hot Dogs, Chips) at the Navy Exchange. Mark Nadabny will be grilling the food for us on the BBQ. Others will bring side dishes. Cost is $10.00 each and drinks must be purchased at the VFW.
· There will be work days at the VFW on December 2nd and 3rd as needed. They are asking for our members to volunteer and help. Please come if possible. This is where we meet and the VFW is our partner.
- Next Executive Committee Meeting is scheduled for January 2018.
- There will not be an official meeting in December - the Christmas Party will serve as the regular meeting for the Post. There will also be a Holiday Toast at the VFW Post on Dec 19 in lieu of the regular meeting held on the 3rd Tuesdays of each month. Jim Riggins will be hosting the Post 136 Holiday Toast.
- The next General Meeting will be held on January 16th, 2018 at the VFW Post 10624 at 6:30 PM.
- Commander’s Call – Gatherings of Comrades & Officers directly after the general meeting in the VFW Lounge. All are welcome and encouraged to attend this informal gathering for some Post comradery and friendship.
- Closing ceremony and Commander’s Charge.
Meeting was adjourned at 7:45 PM
Commanders Call followed at VFW Post 10624 (7:30 – 9:00 PM)
American Legion Post 136 Meeting Minutes for 17 Oct 2017
- 19 Members were present plus 2 guests - Susan White, Auction Committee and Jean Timmons, President, AL Post 136 Auxiliary Unit.
- Post Commander Art Horn opened the meeting at 6:30 PM.
- All officers were present.
- Commander Horn gave a summary of the Post Executive Committee Meeting that was held on 16 Sept. 2017.
· September’s EC Meeting minutes were approved
- The following items were approved for purchase:
Remaining auction expenses, Business cards for Post officers (250 each), ALA Charter Documents Framing, Post Shirts – Crew Style, 2018 MPCC 2018 Expo Participation ($300 registration fee)
· Development of fiscal guidance for the remainder of FY2017 (Dec 31st)
· Regular Budget & Fiscal Processes – Preparing the budget for FY2018
- Old Business:
· Adjutant Riggins reviewed old business from the September meeting and asked the minutes to be approved. The membership approved the minutes.
- New Business:
· Officers Reports:
· Treasurer Fred Timmons presented a summary of the monthly transactions including purchases to support the upcoming Auction. They will be updated and posted on the website with the current balance information.
· Fred noted the first batch of 40 Post shirts are in and available for sale for $22.00 each. All members that preordered and paid for their shirts can pick them up after the meeting.
· Fred gave an update on the auction ticket sales to date and noted we needed everyone to turn in the sold tickets and that we only had a few weeks remaining to sell the rest of tickets for this event.
· Membership Officer John Valin reported we have 117 current active Post members. John reported that approx. 60% of all members have renewed their memberships, and the goal is for 100% renewals by the end of December 2017. The Department goal assigned is 125 members.
· Mr. George Roberts, Director, East Cooper Meals on Wheels, gave a presentation of the role and impact of their non-profit organization on the local community. They serve those in need in our community, including our Veterans, and provide sustaining and nutritious meals in Mount Pleasant.
· 2017 Live & Silent Auction update was given by the Auction Committee Chairman John Belinsky and Co-Chair Susan White. They gave an update on sponsors and items donated to date. They also noted that we had over 50 items donated so far. Some items are large and some are smaller but there have been many generous donors including members of Post 136. They also pushed for more ticket sales and stressed the fact that time is running short for the event which will be held at The Rusty Rudder on November 4th.
· Master-at-Arms Joy Data reminded us that this year’s Post 136 Christmas Party is scheduled for Friday, December 15th, 2017, at the Harbor Breeze Restaurant. Please mark your calendars. More details to follow soon.
· Post Adjutant Jim Riggins again requested that more members from the general membership step up and volunteer to help out during functions as well as to join Post committees. There are only a handful of members currently performing all our Post activities. These members are the same ones who are also serving Post Officers or on the Executive Committee. Many members have families and most still work full-time so having more volunteers would really help out.
· Dec. 7th - Pearl Harbor Day - there is a wreath laying ceremony on the USS Yorktown. Both Mt. Pleasant American Legion and VFW members will be laying wreaths. Members should let a Post Officer know if they would like to participate in this upcoming ceremony.
· December 9th Post 136 will host a Football Party for the Army – Navy game at the VFW Post 10624. More details to follow – please see the website.
· December 2nd and 3rd will be work party days at VFW Post 10624, and they need AL Post 136 members to volunteer to help them. Please see Commander Horn or Jim Riggins to sign up and help out.
· There will be no AL Post 136 general meeting in December. The Christmas Party will serve as our regular meeting. There will be a Holiday Toast on Dec 19th at the VFW Post from 6:00-8:00pm members in town that week.
· Commander’s Calls – Gatherings of Comrades & Officers meet locally when scheduled and also directly after the general meeting in the VFW Lounge. All are members and guests are welcome and encouraged to attend this informal gathering for some Post comradery and fellowship.
· Next Executive Meeting scheduled for the 2nd week of January 2018.
· Closing ceremony and Commander’s Charge.
Meeting was adjourned at 7:45 PM
Commanders Call followed at VFW Post 10624 (7:45 – 9:00 PM)
American Legion Post 136 Meeting Minutes, September 19, 2017
- 19 Members were present plus 2 guests - Susan White (Auction Committee Co-Chair) & Lorena Jordan (Habitat for Humanity - ReStore).
- Post Commander Art Horn opened the meeting at 6:30 PM.
- All officers were present.
- Commander Horn gave a brief summary of the Post Executive Committee Meeting that was held on September 16, 2017.
· August EC Meeting minutes were approved at the meeting
· Post Constitution and By-Laws were distributed to all members to review and make recommendations for any future changes
· EC discussed the development of fiscal guidance for the remainder of FY2017 (Dec 31st) and for FY2018 to develop an annual budget
· Upcoming purchases approved included 48 Crew style shirts, business cards for Post Officers (150 each), ALA Charter Framing for chartering documents (2), Auction event posters and event signage/decorations, and remaining planned expenses for the inaugural Live & Silent Auctions.
- Old Business:
- Adjutant Riggins reviewed old business related to both July and August meetings and asked the minutes to be approved. The membership approved both months meeting minutes by voice vote.
- New Business:
- Treasurer Fred Timmons presented a summary of the monthly transactions showing an ending balance of $4,155.21. He also provided an updated expense sheet for the upcoming Live and Silent Auctions on November 4, 2017.
Fred Timmons presented a sample of the shirt ordered for the Post and began taking payments for those members that placed orders in advance and reminded all other members to pay their balances at the October general meeting (this will reduce costs for Post 136). The final cost for Post 136 crew shirts is $22 each.
- Membership Officer John Valin reported we have 117 current active post members. John reported that about half of all members have renewed their memberships, and the goal is for 100% renewals by the end of December 2017.
- 2017 Live & Silent Auction Update was given by John Belinsky and co-chair Susan White from the Auction Committee. They gave an update of sponsors and donated items to date. They also passed out sponsor/donor packets and pushed for more ticket sales and stressed the fact that time is running short for the event (which is just over one month away). Post Officers are actively engaged in seeking donations and selling tickets for the Auction. All members are encouraged to make donations and to sell tickets to their friends and neighbors.
- Commander Art Horn renewed proposals for Post 136 Vet to Vet Programs to engage other members who cannot regularly attend meetings due to illness or because they do not drive. We want to spread the word that any member that wishes to attend meetings and special events, but can’t for any reason, should contact any post officer or member and we will ensure they get a ride to the event.
- Habitat for Humanity Restore staff representative Lorena Jordon gave a brief presentation and described their organization as a Christian Organization that supports single mothers and families in crisis by reducing costs for clothing. The ReStore specializes in home repair and has items for sale for use in refurbishing houses. They are actively working with the local Veteran community and she requested volunteers to work in the store as well as to patronize their store. They are also currently selling Christmas items at the ReStore now.
- Commander Horn discussed his project to form a post honor guard. So far post members Joy Datta – Post Master at Arms, 1St Vice - Mark Nadobny, and 2nd Vice - Bill Ferguson have volunteered for this important project. We need at least one additional person for a full honor guard and would like to form a second team next year. Please contact Commander Horn if you have experience in this area or if you are interested in joining the Moultrie Post 136 Honor Guard.
- Master at Arms Joy Datta noted this year’s post-Christmas Party is scheduled for Friday December 15th, 2017. Please mark your calendars. More details to follow soon for this event which will celebrate 2017 and all we’ve accomplished together.
- Commander’s Calls – Gatherings of Comrades & Officers locally for times of fellowship together. Officer’s Calls are generally held bi-monthly. Members’ gatherings will also commence soon as breakfasts, luncheons or dinners, and will be held quarterly. All members are encouraged to participate in the Commander’s Call directly after the general meetings in the VFW Lounge. All are welcome at these events and are encouraged to join us for these informal gatherings for Post 136 comradery and friendship.
- The next Executive Committee Meeting is scheduled for October 3rd, 2017.
- Closing ceremony and Commander’s Charge.
Meeting was adjourned at 8:00 PM.
Commanders Call followed at VFW Post 10624 (8:00 – 9:00 PM).
- 6 Members were present (Commander, Adjutant, Finance Officer and 3 Executive Committee members – Tom Mefferd, Dave Farley & Art Pinckney)
- Post Commander Art Horn opened the meeting at 2:00 PM at The Rusty Rudder and served as the meeting leader and Executive Committee Secretary.
- The following officers are part of the Post 136 Executive Committee (EC):
o Commander – Art Horn
o Adjutant – Jim Riggins
o Finance Officer – Fred Timmons
- The elected Executive Committee members present included: These are our Board Members serving as our trustees and are the only voting members of the EC. (This is a new Post Office that does not require members to be installed but three members are elected annually - More members may be added in the future when needed.)
o Tom Mefferd
o Art Pinckney
o David Farley
- This is the third meeting of the Post 136 Executive Committee (EC) (established in May 2017). A prepared agenda (see attachment) was used during the meeting. The meeting minutes for the September meeting of the EC were discussed and approved as written (Note: This was done out of sequence from the agenda due to the flow of discussion).
o Official Post 136 Name Change – A general discussion was held at the start of the meeting regarding the Post 136 name. Due to an earlier temporary charter listing Post 136 as Moultrie Post 136 that is the name on file with the IRS. When the final charter was issued by the Department of SC the name – William Moultrie Post 136 was requested by the Post and approved by the Department. So Post 136 has two names currently in use and this needs to be resolved. Members of the EC prefer to use the original name – Moultrie Post 136. This will need to be presented and discussed at a regular meeting of the Post so members can vote on one name to use in the future for the Post. This may require reissuing of the Charter for the Post by The American Legion. This action item will be scheduled for a future regular meeting later this year. The majority position will rule on the name change. It is important for Post 136 to have one official name for use in the future.
o Monthly Finance Report – The use and presentation of a monthly financial report was discussed. Fred Timmons told the EC that he has the information on file and presents a monthly update now at the regular meetings. He can easily generate a one page report that can be briefed at the regular meetings and included in the official minutes of Post 136 each month. This will provide a record of financial transactions with the regular business of the Post. The EC agreed upon this approach to documenting Post financial transactions.
o Post Audit Requirements – The need for an annual independent audit of Post financial records was discussed next. Dave Farley recommended that this be done annually or upon a change in the Finance Officer. Fred Timmons discussed the recent transition this year when he took over duties from John Valin. Fred Timmons and Art Horn signed as the new Post Officers authorized to transact business with Regions Bank for Post 136. All present agreed that this was a good idea and that Post finances should be independently audited annually. (Note: The Post 136 business year is also the calendar year.)
o Business Cards – The need for business cards for all Post Officers was discussed and approved in concept. To manage costs approval for 150 business cards for each Post Officer was discussed and agreed upon. Jim Riggins volunteered to look at several options (e.g. Staples, VistaPrint, AccuPrint and Emblem Sales) to cost out the various options. He will present his findings at a future EC meeting. The EC approved the expenditure of up to $250 for Post Officer business cards.
o Expense Reimbursements – Dave Farley initiated discussion regarding purchases for Post 136. It was discussed and agreed upon that unless a Post Officer specifically makes a voluntary purchase and contribution for the Post that upon presentation of a receipt for the cost of the purchase each official purchase should be reimbursed by the Post. If the purchase was not pre-approved by the EC then the reimbursement would be contingent upon it be voted on at the next EC meeting for official approval. This will ensure that Post Officers are reimbursed for official business unless they specifically request not to be.
o Post Shirt Order – Fred Timmons provided an update on the Post crew shirt order. The final price will be about $22 per shirt and we will be using Imprint as the vendor. Fred has provided the patches purchased from Emblem Sales and the shirt order will be for 48 shirts (as discussed and approved by the EC). A final update will be provided to the EC once the shirt order has been processed.
o Post Debit Card – The use of a Regions debit card for Post business was discussed and it was agreed upon the Fred Timmons and Art Horn (as official agents of the Post) should each have a debit card (2 cards) to transact official Post business. Fred will look into obtaining the Regions debit cards for Post use.
o Post Communications Update – Art Horn briefly discussed the Vet to Vet initiative for the Post and the need to be in contact with all Post 136 members. This will require varies means of communicating such as letters, a newsletter, and a Post communications plan that includes a call down list for use by Post Officers. We will also continue the visitation of members and providing new membership cards and renewals in person whenever possible. We need to be in better communication with all of our Post 136 Veterans.
o Bonding of Post 136 Officers – Art Horn briefly discussed the need to have Post 136 Officers conducting business for the Post bonded per Department of SC and The American Legion guidance provided in the 2016 Officer handbook. At a minimum the Finance Officer and Adjutant will need to be bonded. Additional inquiry with the Department of SC will be conducted by the Commander for the Post and this will be brought to the EC for discussion in the near future. It is important for Post Officers transacting official business for Post 136 to be indemnified of any personal financial responsibility in order to protect them.
- Post 136 Purchase Approvals: Post purchases and costs discussed by the Executive Committee and approved during the meeting included:
o ALP 136 Post Shirt Purchase – An order for 48 shirts was approved. This will provide some extra shirts for purchase later this year. Fred Timmons will begin collection of funds from those that order shirts at the next regular meeting.
o Business Cards – Up to $250 was authorized for the purchase of business cards for Post Officers (i.e. 150 business cards per Officer). Jim Riggins will research at least three sources and make a recommendation for the best source to use.
o SC Non-Profit Registration & Raffle Permit – Cost of approximately $50 each for these official SC documents needed in support of the 2017 Live & Silent Auctions were approved retroactively. Art Horn purchased these documents for Post 136.
o ALA Charter Framing – Framing of the chartering documents for the ALA was discussed and approved by the EC. A price for framing these two documents for the ALA will be researched and provided to the EC for approval of this purchase.
o Auction Expenses – Fred Timmons discussed some remaining cost updates for the 2017 Live & Silent Auction at The Rusty Rudder. Posters, notice cards (for use while requesting donations), and band transportation costs (final) were discussed. An updated amended cost for all Auction purchases to date was provided and totaled $1,623.21. Approval by the EC was provided for up to this amount to be expended as the overall costs in preparing for the Auction. If additional funds are needed for any reason Fred Timmons will report back to the EC to request approval for those additional expenditures. (Note: The sale of 100 tickets for the Auction will generate $1500 and reimburse most of these costs.)
- Copies of the current Post 136 Constitution and By-Laws were provided at the meeting for review and discussion at the next regular meeting of the EC (updating may be required). This will be the first Post document reviewed by the EC for update.
- Business concluded the meeting was adjourned at approximately 3:45pm to join the ALP 136 Officers Call (in progress) at The Rusty Rudder (3:30pm).
- Next Executive Committee meeting will be scheduled during the 1st week of October.
- Note: This was the 3rd ALP 136 Executive Committee meeting for 2017.
- If you are a member of the Executive Committee and will miss a regular meeting please notify the Post Adjutant of your absence prior to the meeting. Thank You!
American Legion Post 136 Regular Meeting Minutes, August 15, 2017
- 23 Members were present plus 1 guest - SC Department/District 2 Past Commander Dwight Cargile
- Post Commander Art Horn opened the meeting at 6:30 PM. All officers were present except for Merv Horner, Post Chaplain. The Post Adjutant served as interim Chaplain in his absence at the Commander’s request and also led the preamble for the meeting.
- The 2 remaining Post Officers were sworn in by Commander Cargile:
o 1st Vice Commander, Mark Nadobny
o 2nd Vice Commander, Bill Ferguson
- Past District 2 Commander Cargile welcomed Post 136’s American Legion Auxiliary (ALA) President Jean Timmons and members present from the new ALA. They recently received their charter from the Department of SC. ALA members then departed for their own ALA meeting at VFW Post 10624 (held separately).
- This month’s Patriot Award was presented to Mr. Jimmie Bartee, a long-time member of Post 136. Two additional awards were rescheduled to the next regular meeting in Sep since those members needed to depart early from the meeting which ran long.
- Commander Horn gave a summary of the Post Executive Committee Meeting that was held prior to the August general meeting. This was the second meeting of the Post 136 Executive Committee (EC). He reminded all members that the duty of the EC is to serve and represent Post members by reviewing and validating post purchases and budgets, and to ensure that all processes and procedures related to financial transactions, purchases and approvals are in accordance with current Post regulations. This will ensure that transparency, integrity and proper business ethics are followed for all Post business transactions both now and in the future.
The EC committee recently approved a procedure for purchases of up to $500.00 in between meetings of the EC by Post Officers when conducting official business of the Post. This procedure has been implemented to permit urgent purchases between regular meetings of the EC and the Post. The Commander, Adjutant or Finance Officer must approve the purchase with one additional EC Board Member’s approval. This approval may be obtained by phone, text or e-mail.
- Membership Officer, John Valin, provided an update on Post membership renewals for 2018. The Post goal is 125 members for this year. He reported we are more than 40% along in our renewals so far, this year for 2018 and that 49 members have renewed.
- Finance Officer, Fred Timmons, provided the financial report for recent transactions of the Post. He reviewed the transactions for the upcoming Auction and the positive impact of membership renewals. Fred Timmons reported a current bank balance of $4,075, and that we will spend about $700 of that for expenses related to the upcoming Auction. He also asked for a count again of all members present who would like to purchase a post shirt before we placed any orders. All members present stated they would purchase at least 1, and many 2 shirts, which will provide a cost savings by ordering 48 shirts.
- Adjutant Riggins welcomed new and returning members to the Post to this meeting in response to the recent letter sent out by the Post. In the interest of time the approval for the July & August meeting minutes was postponed until the September regular meeting.
- Commander Horn discussed the recent fire at the N. Myrtle Beach Post 40, and the State Adjutant’s request for all Posts in the Department to take up a collection, which was held. Post members donated $120.
- Past District Commander Cargile announced a Department restructuring in all districts to better redistribute the population and distances for Posts in each District. He also discussed an opening in the Adjutants office at the State level which will increase admin support, speed up posting renewals and all notices in general when it is filled.
- Commander Horn reviewed the upcoming Live Auction and introduced the Committee Chairman, John Belinsky, who reviewed the following items and introduced his co-chair, Ms. Susan White (volunteer):
o The hoped-for size of the auction has jumped to between 300 and 400 people that will attend due to the new venue. The venue has changed to The Rusty Rudder on N. Hwy 17, and they are helping with planning and setting up for the event, buffet dinner and live band for the Inaugural Live & Silent Auctions to be held on Nov 4th from 12-5pm by the Post.
o Susan White is serving as a volunteer and coordinating with The Rusty Rudder and will be helping to co-lead the event planning and preparations. She can be reached for questions at the Live Auction phone - 843-530-6571.
o Donations can be brought to the Sep and Oct regular meetings or pickup coordinated by contacting the Auction Committee.
o The current estimated overhead costs of $700.00 include tickets, sponsor posters (showing larger sponsors), band and sound system transportation and setup at the event.
o We need volunteers for the event to help take tickets and register attendees, to direct event parking, to support both auctions and handle auction transactions – Please volunteer.
o Members will receive sponsor packets during Sep and Oct to help get sponsors/donors and to receive donations. There is a sponsor map to coordinate areas for our solicitations and to avoid duplication in areas that have already been covered.
o The Rusty Rudder has ample parking but we may still need drivers to shuttle attendees from near-by parking venues.
o Jim Richardson is a member and has volunteered to be our auctioneer, he has lots of experience running live actions. He provided a live auction preview during the meeting – the winning bidder was Past Commander Dwight Cargile.
- Bill Ferguson, 2nd Vice Commander, has been setting up the new Post 136 Facebook account. He discussed his work and asked all to review it and “Like It” to become followers. Members should also visit the Post website: https://alpost136.us for current updates on the Auction.
- Jean Timmons, ALA President, presented an update on the chartering of the ALA and current and planned involvement in Post activities.
- In the interest of time agenda items after the Auction discussion were tabled until the next regular meeting as were the meeting minutes review and approval for July and August.
- The meeting ran over and was adjourned at 8:15 PM.
Ad Hoc EC Meeting:
A brief meeting of the Post EC was convened following the regular meeting to discuss urgent business in support of the 2017 Live Auction. The committee members present discussed the approval of purchases necessary for the Post 136 Crew Shirt Order in support of the upcoming Live Silent Auction, as well as other administrative purchases related to the Auction. EC members present were Fred Timmons, Jim Riggins, Art Horn, Tom Mefferd and Art Pinckney. Purchases requested by Fred Timmons were approved. The EC adjourned to join the Commanders Call.
- Commanders Call followed at VFW Post 10624 (8:00 – 9:00 PM).
American Legion Post 136 Executive Committee Meeting Minutes August 10, 2017 (The Rusty Rudder)
- 4 Members were present (Commander, Adjutant and 2 Executive Committee members – Tom Mefferd & Dave Farley)
- Post Commander Art Horn opened the meeting at 2:00 PM at The Rusty Rudder and served as the meeting leader and EC Secretary.
- The following officers are part of the Post 136 Executive Committee:
o Commander – Art Horn
o Adjutant – Jim Riggins
o Finance Officer – Fred Timmons (Absent)
- The elected Executive Committee members present included: (This is a new Post Office that does not require members to be installed but three members are elected annually)
o Tom Mefferd
o Art Pinckney (Absent)
o David Farley
- This is the second meeting of the Post 136 Executive Committee (EC) (established in May 2017). A prepared agenda (attached) was used during the meeting.
o ALP/GAL Confirmation – Jim Riggins brought up the fact that he is not receiving the meeting reminders that Marcus Googer provides. There may be either errors or omissions in the GAL he is currently using for Post 136. Art Horn will discuss this with Fred Timmons (IT Manager) and then with Marcus Googer.
o Monthly Finance Report – Dave Farley brought up the need for a monthly finance report which can be used by the EC and the Post during regular meetings and as a legal record of all approved purchases by the EC for the Post. Members in attendance agreed – this will be brought forward for discussion and approval at the next EC meeting to be held the 2nd week in September 2017.
o Business Software – The EC discussed the need to use a standard business software (Quicken/Access) to facilitate preparation of Post financial reports. The Finance Officer will need to brief the EC on the current process used and his preferences at the next regular meeting of the EC (2nd week of September 2017).
o Business Cards – Jim Riggins brought up the need for Post Officers to have business cards. He has used Staples and other options include AccuPrint, other online services, home printing (using card stock) or AL Emblem Sales. The need for business cards was agreed upon and this item will be discussed at the next meeting for approval by the EC as a valid Post expense for all Post Officers.
o Post Shirt Order – The Post shirt order was discussed and confirmed that this will be a Navy blue crew/polo style shirt with a pocket, the AL emblem (patch) and Post 136 embroidered on one of the sleeves – the color selected was confirmed. The intention to purchase locally through a vender located through the MPCC was approved. This item will be brought back to the Post at the regular meeting to confirm the size of the order and willingness of members to pay for shirt cost.
o Auction T-Shirt – The Auction Committee will be consulted to determine if a t-shirt for the Live & Silent Auctions will be available and if so as part of the ticket price or for separate sale at the event. Art Horn will consult with the Auction Committee to confirm plans and report back to the EC at the next meeting.
o Emblem Sales – The EC discussed why use of AL Emblem Sales was too expensive for some members and the use of SafeGuard to manufacture the Post crew style shirts was a better option for cost while providing a good uniform shirt for the Post. The fabric selected will be a 50/50 cotton polyester blend similar to Emblem Sales. Total cost for purchase of these shirts will be discussed and approved at the next EC meeting after polling Post members to size the shirt order at the Aug 15th regular meeting.
o Post Officer Purchase Authority – The EC discussed the need to occasionally make purchases between meetings of the EC. The use of e-mail was confirmed when time permitted e-mail coordination but it was also determined that on occasion things moved too quickly to coordinate in that manner. The Post has elected its officers and places great trust in them. The EC felt that this should extend to purchase authorization up to $500 (total for purchased items) with the approval (by presence or by phone) of 1 Post Officer and 1 EC Board Member. Purchases approved in this manner will be documented as soon as possible by e-mail and will be reviewed by the EC at the next regularly scheduled meeting. This will provide the flexibility needed to support special events while maintaining an approval process that documents Post purchases and their approval. This expedited purchase process and authority were approved.
o EC Voting Privileges – The EC discussed the roll of members of the EC and it was determined that the elected members of the EC (Tom Mefferd, Arthur Pinckney, and Dave Farley) should be the only voting members of the EC. Post Officers on the EC serve to present Post business to the EC and to coordinate requirements and purchases in support of Post business. In the interest of transparency and ethical business operations (both now and in the future) this was felt to be in the best interest of Post members. This provides 3 EC Board Members as voting members and 3 Post Officers as advisory members. This balance will serve the Post well in its future business dealings and operations. It was noted that in the future more EC Board Members may be needed and can be added at that time with the presentation to Post members and their approval. All EC positions are elected positions annually but only Post Officers require formal installation. This motion was approved by the EC voting members present at the meeting. The need for an EC Secretary was noted and discussed and will be reviewed again at the next meeting of the EC (2nd week of September 2017).
o Fundraising Distribution Methodology – The final item discussed by the EC was the distribution ration for Post fundraising. Fred has stated in the past that the Post would use a 50/50 methodology – 50% for Veterans programs & 50% for the Post building fund – for the distribution of funds raised during a special event. This is the distribution ratio currently being used for the Live & Silent Auctions (Nov 4). The EC feels that this is an item that should be discussed for each Post fundraiser since the purpose and nature of each event (partnering) may suggest a different distribution methodology. It makes sense to tailor the distribution of funds to the purpose of each special event held by the Post. Since this is a new perspective and a good idea it will be scheduled as a new business item for discussion at the next EC meeting. This will not impact the Auction but may impact future fundraising distribution decisions for the Post by the EC.
- Event purchases and costs discussed by the Executive Committee included:
o AL Patch Purchase – The EC approved the purchase of AL patches from Emblem Sales for the Post Shirt order for $189.60 (48 patches).
o Auction Tickets – The purchase of the Auction tickets for $68.00 was approved retroactively as an authorized expedited expenditure for 400 tickets.
o Postage Stamps – The purchase of postage stamps for the Auction packets of about $50.00 was approved retroactively as an authorized expedited expenditure for the Auction packets.
o Band Equipment Transportation – Transportation costs for the band equipment for the Auction (Nov 4) has discussed and approved up to $200.00 proactively as an authorized expedited expenditure.
o Auction Posters - The purchase of Auction posters for up to 100 posters at up to $1.00 each was approved proactively as an authorized expedited expenditure.
o Auction Packets – The total cost for the 200 Auction sponsor/donor packets will need to be confirmed, discussed and approved at the next regular EC meeting.
- Copies of the current Post 136 Constitution and By-Laws will be provided for review and discussion at the next regular meeting of the EC (updating may be required).
- Business concluded the meeting was adjourned at approximately 4:30pm.
- Next Executive Committee meeting will be scheduled during 2nd week of September.
- Note: Following the Post regular meeting on August 15, 2017, a brief meeting of the Executive Committee was held to review and approve some recent Auction purchases. Present at this meeting were Art Horn, Jim Riggins, Fred Timmons, Tom Mefferd and Arthur Pinckney. Items discussed and approved were the purchase of more stamps (approximately $60), the Auction phone (approximately $65) and 1 month of phone service for the phone ($39.99 per month). These items were approved by the EC voting members present (Tom Mefferd and Arthur Pinckney). Ticket sales for the Live & Silent Auction ($25 each) will provide $15 per ticket toward event overhead costs (i.e. phone service, event fliers, sponsor banner, etc. - TBD). Business concluded the EC meeting adjourned at approximately 8:30pm on Tuesday, August 15, 2017. Fred mentioned after the EC meeting concluded that he thought it would be a good idea for the Post to pay for the framing of the ALA Charter documents. I concur with him so we will discuss the authorization of the framing with the EC at our next meeting. Once approved the ALA can then select a framer to do the framing of their Charter documents for future display.
- If you are a member of the Executive Committee and will miss a regular meeting please notify the Post Adjutant of your absence prior to the meeting. Thank You!
AL Post 136 General Meeting Minutes, July 18, 2017
· The meeting was called to order at 6:30 PM on July 18th
· There were 17 Post Members and 3 guests in attendance
· All Post 136 Officers were in attendance except for Mark Nadobny (First Vice Commander) and Bill Ferguson (2nd Vice Commander).
· We had the pleasure and the honor to welcome the immediate Past Commander of the Department, Bob Scherer, and his wife, Sherri Scherer, to our meeting as well as our Past District 2 Commander, Dwight Cargile, who also attended and installed new officers for Post 136.
CDR Scherer accepted an invitation to attend a Post 136 meeting during the Department Convention in June 2017. He expressed an interest in meeting with our local post members and sharing his experiences and vision for the future of the American Legion in SC.
Bob and Sherri were hosted at a dinner prior to the meeting by our Post CDR Art Horn, his wife Mary, Merv Horner and Jim Riggins at Jim & Nick’s Bar-B-Que Restaurant in MP.
CDR Scherer was on active duty as a Staff Sargent in the Air Force during the Vietnam Era (1962-1966) and also served in the Reserve from 1966-1968. He has been a member of the American Legion on and off since 1966, and has 23 years of continuous service up to 2017.
He is a member of Post 200, Boiling Springs, SC, since 2012, and has served in many post and state offices all the way up to State Commander - His term ended in May of 2017.
CDR Scherer has been instrumental in forming three Honor Guards - One in Florida, NC and SC, and a Veterans program for Hospice of North and South Carolina.
Bob volunteers at the Gibbs Center and serves on the Spartanburg Regional Healthcare System Executive Board, and is an active member of the Sunrise Cavitand Club of Spartanburg for over 3 years. He is currently serving on the Executive Board and Youth Service Committee as well as Chaplain. He and his wife live in Spartanburg, SC.
Bob spoke to our members and expressed his support of the American Legion and the Four Pillars, but continually expressed his moto of “Visibility means Membership” and “I’m here for You.” He offered to “help out” anytime, and with any topic we may need him for, and then answered questions from the members. His remarks were well received by our members. CDR Scherer provided his command pin and business card to our members.
· CDR Art Horn announced the 2 local companies that were being presented the “Patriot Award” for their dedication and patriotism in consistently flying the American Flag inside their businesses as well as their support to the American Legion. We were honored to have Commander Scherer on hand to present their Certificate of Recognition to: Michael Cochran (Glasspro Inc) and Hal Freeman (Eggs Up Grill).
· We were also extremely honored to have Past Commander Dwight Cargile agree to swear in 3 additional Post 136 Officers for 2017 - The Officers were Fred Timmons (Finance Officer & Outgoing Post CDR), Joy Datta (Sergeant-At-Arms) and Bob Mastrion (Judge Advocate). District 2 Commander Dwight Cargile has officiated at both installation ceremonies for 2017-2018 Post Officers.
· As was announced at our June meeting, CDR Cargile has recently resigned his post so we were happy he agreed to attend another meeting to install more officers.
· At the District 2 meeting on July 1st at Post 147 (James Island), CDR Chuck Blankin was voted in as the new District 2 Commander. CDR Blankin will be officially sworn in by the SC State Commander in September during the Fall Department Convention. He will assume his duties as the new District 2 Commander in October 2017.
· First Vice Commander Mark Nadobny and 2nd Vice Commander Bill Ferguson are the only Post 136 Officers remaining to be sworn in for their respective positions. They will hopefully be installed at the next regular meeting on Aug 15, 2017.
· Officer Reports:
- Executive Committee – No updates to report. The Executive Committee will be meeting soon to discuss preparations for upcoming special events for Post 136.
Fred Timmons discussed the SC State 2017/2018 Membership training meeting held at Goose Creek Post 166 on July 18th. Fred Timmons, John Valin, Bill Ferguson and Jim Riggins attended this training and also represented the Post at the District 2 elections earlier that day at Post 147 (James Island). Fred announced that because of the training meeting, Post 136 Membership packets won’t be ready until the August meeting. The new membership packets will prepare every member to be a recruiter.
John Valin (former Finance Officer) reviewed the deposits and credits for the month. The only large expenditure was for the printing of materials for the GreenLight a Vet event. Our ending balance reported by John Valin was $3,740.00. John reported for Fred Timmons since Fred had been out of town until just prior to the meeting.
Jim Riggins reported our active membership is still at 114 members, but we have 1 new member transferring and one new member joining the Post before the August meeting. Jim Riggins asked how many members were new and were using the Post 136 Website for Post Information, Officers, Meeting Minutes, etc. There were at least 50% of the members who answered that they didn’t know about it or didn’t have the website address. The Post 136 website address is – https://alpost136.us. The website information was provided to everyone in attendance and members were told to ask if anyone needed help in using the website. Officers stressed the fact that we need all updated email addresses and phone numbers, and that all members need to visit our website often for information, updates, meeting notes and contact data information.
· Old Business:
- Post 136 Adjutant Jim Riggins requested discussion and approval of the May and June, 2017 meeting minutes. The motion was carried and approved for both sets of minutes.
- The “Greenlight a Vet” event held at Walmart on July 1st was a huge success except that Walmart didn’t have enough green bulbs in stock to keep up with the demand we created outside by Post 136 members talking with customers so they asked us to wrap up early for the day. The event was a success in reaching out to the local community.
- If we do hold this event again in the future we will need to either work with the supplier ourselves, or coordinate the stocking of a higher quantity of green bulbs with Walmart in advance of the event. The public was very receptive to the project and really showed their support for the troops. Thank you to Art Horn, Fred Timmons, John Valin, Tom Mefferd and Merv Horner for working this event at Walmart. We sold out Walmart so fast we didn’t even need the scheduled afternoon shift.
- Commander Horn created a business case on the numbers for the Post Fishing Tournament that was previously approved by Post members for October 2017. The estimated costs to host this post fundraising event are $7,500 - $10,000. We will also need many teams of members to prepare (25-30), and help gather sponsorships well in advance of the event. To date, we have approx. $3,500 in the bank and only 5 people doing everything to prepare for this special event. In the past AL Legion Post 136 and VFW Post 10624 hosted many fishing tournaments together, and these were our largest fund-raising events for both posts each year. We realize we need to contact these members and utilize their expertise to help us plan for the fishing tournament. Historical knowledge of past tournaments is key to planning a successful event. The key to a successful fishing tournament is also in the sponsorships for the event. Ticket sales will only cover some overhead costs so sponsors are the key to a successful event financially. We do not want to lose money hosting this fishing tournament. Due to the fact we are now approaching August and were planning for the fishing event in October, and we are still working on sponsorship packets, there just is not enough time to hold this event this fall. We really want to hold a fishing tournament in 2018, and by delaying this special event it will give us enough time to get member support and sponsorships completed in time for the fall of 2018. We will reschedule the event dates for the fishing tournament with DNR.
- Post 136 sold 39 Rifle Raffle tickets issued by the Department. The Post earned $5 for each ticket sold for the raffle. All stubs were sent to the Department by June 15th in time for the drawings that began the week after the July 4th holiday. Since the Post made $5.00 for each ticket sold, the Post made $195.00 for participating. Thank you to all the members that purchased tickets. I know a handful of members purchased more than 1 ticket – Thank You! Fred Timmons will post the winners on the Post 136 website on Wednesday’s each week during the Rifle Raffle – Good Luck to All!
· New Business:
- Commander Scherer presented a very special award pin and plaque to the Post from the AL State Convention for meeting and exceeding over 110% of our membership goals for 2016/2017. Last year’s Officers that were in attendance received the award on behalf of Post 136. Great job everyone! Let’s keep it up and do even better this coming year now that we have dedicated membership teams preparing packets to reach potential members and more Post Officers devoted to building our membership. Congratulations and our special thanks to Fred Timmons (Past Commander), John Valin (Past Membership Officer) and Jim Riggins, Adjutant, on this award.
Last year we began with 66 active paid up members. Reaching 110% membership growth meant we had to add 7 new members to reach least 73 total members. As mentioned earlier, we had 114 members in February, so we really increased membership last year by 171%! Just think if we could do that again this year!
Our official goal this year is to increase membership by one member more than we began the year with. But if we meet the 110% goal to be an outstanding post again - we need to increase by 9 new members. That means every member at our meetings needs to find and recruit a new member to reach this goal again.
To match last year’s growth rate we need to get to 195 total members. This means we need to add 81 new members compared to the 48 new members added last year.
That’s a huge goal but it can be accomplish if every single one of us gets out and promotes the AL, and our Post. It is possible to double in size with teamwork!
- Since we won’t be hosting the fishing tournament in 2017, we still need a large fundraiser in order to begin to increase our Building Fund and sustain Post operations. One of the very important tasks the Executive Committee needs to decide upon is what percentage of our fundraisers and donations goes into our Building Fund, Operating Fund and what percentage goes to charity over and beyond what Post 136 already gives to support AL programs during the year, such as the Oratorical Contest we started hosting and our support to local Veteran’s at the VA Hospital.
- Commander Horn discussed holding a Live Auction on November 4th, at the VFW Post 10624, with their help and partnership. He discussed the business case detailing estimated costs and income, ticket prices, number of people attending, dinner and sponsorships. This event will replace the 2017 Fishing Tournament which will be rescheduled for October 2018.
Fellow Post 136 member Jim Richards (who is a trained and experienced auctioneer) has volunteered his time and his voice for this event. We are anticipating selling tickets for $25.00 each, and hope to sell between 50 and 100 tickets for the Auction.
The ticket price includes: Dinner and 2 x drink tickets for the bar, Live Auction and Donation. This proposal was made to the members for a vote, and it passed unanimously. Post members voted to approve holding the Live Auction this year (on Nov 4th) and to hold the fishing tournament next year.
We need at least 5-10 people and probably more to run this event. It’s an excellent opportunity for all members to become involved in a great Post event and support our efforts of meeting our annual goals that are being set. Details will come shortly, but start looking around the house or garage for an item that is still new (don’t use, or anticipating using it and wouldn’t mind parting with it) and donate it for the auction.
We feel we need 100 items to auction. Sponsorship packets are being prepared and will be ready to hand out shortly for our members to use.
If you can join this committee and help with the Live Auction – Thank You - we need your help! Please contact any Post Officer to volunteer your services or to donate products to be auctioned at this special event. Remember, Post 136 is everyone’s Post (virtual for now) and all of these our efforts are for our members. Building a Post building in the future depends upon fundraising now!
- There will be a Post 136 Executive Committee meeting the 2nd week of August.
- We have our monthly volunteer service at the VA Hospital the 3rd Tuesday mornings of each month to pass out bagels and coffee to the patients, staff and families. CDR Horn really feels from attending the past two months that we need 2-3 people to run the service properly. This is an excellent way to support our Vets and work together!
We need volunteers to sign up now for August and the upcoming months this fall. You would arrive at 7:30 am and once there are no bagels or coffee left, you clean up and are done. Most teams are done between 10:30 and 11:00 am.
- Commander Art Horn discussed his vision of Post 136 forming a Post Honor Guard team to serve at funerals, parades, etc. If you have any experience or would like to simply become a member of this prestigious team, please contact Art or Jim.
- Commander Horn also mentioned creating a Vet to Vet program for Post 136. More details to follow. We need to take great care of one another within the Post.
- Along this line, we are thinking about the best way to create a “new member sponsor” program. When new members join our post, we’d really like for a member to “buddy up” with this new member and show them around, introduce them to other members and officers and help them to understand more about the American Legion and our Post. Look for more information soon on ways you can help us with our new in-reach programs. The AL works Vet to Vet and so should our Post!
A basic thing we all can do now is to simply sit with new members and make them feel welcome. A brief introduction and being able to answer any questions that may come up during the meeting would be so beneficial to that new member and will help them want to become involved in the Post and our activities as well as help to recruit more new members. Remember what it was like when you first joined the Post!
- Commander Horn also has expressed his wishes that all or most members join him and the other members and officers for the Commander’s Call in the VFW canteen directly after the meeting, in order to foster comradeship among our members as well any VFW members that may be present.
- Meeting was adjourned at 8:30 PM and Commander’s Call followed directly afterwards with our special guests in attendance.
- Next general meeting, August 15 at 6:30 PM.
If you or anyone you know needs a ride to any of our meetings, please contact any Post Officer and we will ensure someone picks you up and drops you home after the meeting. Participating in meetings is a key part of membership in an AL Post
American Legion Post 136 Minutes from General Meeting, June 20, 2017
· 11 Members were present plus 1 guest (SC District 2 Commander Dwight Cargile)
· Post Commander Art Horn opened the meeting at 6:30 PM.
· A moment of silence was observed for our departed Comrade – PVT-1 Richard E. Gee, Sr., USA (Korean Conflict).
· Commander Horn welcomed Dwight Cargile, Commander, SC District 2.
· Commander Cargile recognized newly elected Post 136 Commander Horn as already being sworn in during the state convention.
- The following officers were sworn in by Commander Cargile:
o Commander – Art Horn – Sworn in at SC Convention (Recognized at today’s meeting)o Membership Officer – John Valin
o Adjutant – Jim Riggins – Current term ends Sept. 2017. Accepted extension until May 2018 to be consistent with other Post Officers.
o Chaplain – Merv Horner - Current term ends Sept. 2017. Accepted extension until May 2018 to be consistent with other Post Officers.
- The following officers must still be sworn in:
o First Vice Commander – Mark Nadobny
o 2nd Vice Commander – Bill Ferguson
o Finance Officer – Fred Timmons (Outgoing Commander)
o Sergeant-at-Arms – Joy Datta
o Judge Advocate – Bob Mastrion
- The following Finance Committee members were recognized: (This is a new Post Office that does not require members to be sworn in)
o Tom Mefferd
o Art Pinckney
o David Farley
- Commander Cargile provided the following updates from the SC State Convention as well as announcements:
o He is stepping down as the Commander of District 2 due to health reasons, and there will be an election for the new Commander at James Island Post 147 on July 8th at 8:30am. All are welcome to attend but each Post only gets one (1) vote in the election for the District Commander.
o There will be a Division 2 Membership Meeting at 10:00am on July 8th at Post 166 in Goose Creek to discuss the Department membership drive implementation plan for the coming year for the Division.
o At the State Convention Michael Strauss (previously Department First Vice Commander) was elected and sworn in as the new Department Commander for 2017-2018.
o Post 136 was given an award at the Department convention for meeting and exceeding 110% membership goal - Post 136 well exceeded even that number. Fred Timmons accepted the award at the convention on behalf of the Post. Well done to all our members!
o We’ve been recognized as a model Post in the state for retaining and growing members due to the hard work the past two years by our membership team.
o Encouraged all members to attend and vote at conventions. It’s a great way to meet new people, the state officers, other post members and officers, and to learn the workings of our Department Posts and Staff for South Carolina.
o No new changes were made to the state constitution and by-laws.
o Commander Cargile was wished the best for his recovery and thanked for his years of service and help to Post 136. He departed so he could attend other meetings to swear in officers at other District 2 Posts.
- There were no minutes available from the May meeting, so all unfinished business and approval of the minutes from May will be addressed at the July meeting along with the June minutes.
- During the SC State Convention, Art Horn invited outgoing State of SC Department Commander, Robert D. Scherer and his wife to join us at the July 2017 General Meeting. Bob has many years of service in the American Legion, loves to visit local Posts and answer member’s questions. You don’t want to miss out on this unique opportunity. The Department Commander travels extensively and we are lucky to have our Department Past-Commander and his wife visit at our next meeting.
- Adjutant Jim Riggins reported current active Post membership is 114 members.
- Commander Art Horn and Adjutant Jim Riggins attended the Mt. Pleasant Chamber of Commerce Luncheon in June representing our post and meeting other chamber members. It was a successful meeting for promoting the Mt. Pleasant American Legion Post to business owners and professionals attending the luncheon. The organization meets 3 times per month, breakfast, luncheon and social hour, and as members we can send 4 members per event. If any member wishes to attend, please contact Art Horn or Jim Riggins. Each member must pay for the event themselves.
- Tom Mefferd, Jim Riggins and Art Horn served coffee and bagels at the VA Hospital this morning (June 20) per Post 136’s commitment to volunteer each month. Volunteers were asked to serve for both the July and August coffee service which is the same days as our meeting, i.e. 3rd Tuesday of each month. Tom Mefferd volunteered for both months, but we need 2 to 3 more volunteers for those months. We found it was so much easier to serve with 3 people, but it can be done with 2. Please contact Art Horn if you can serve on either of those days.
- First Post 136 Executive Committee Meeting was held prior to the general meeting. Commander Horn discussed his vision for the committee and for the Post for the upcoming year.
o The topics discussed were; Post Operations, Development of Fiscal Guidelines, Post Purchase Approval Process, Greenlight A Vet Brochures purchase, FT2017 Insurance binder, FT2017 SC Alcohol Permit, FT2017 Marina Contract, FT2017 DNR Tournament Event Permit. FT2017 Ticket Sales, Captain’s Dinner and Auction and fishing event Sponsor and Donor Packets and Greenlight a Vet Event to be held at two local Walmart stores in Mount Pleasant on July 1st.
o The Executive Committee approved the expenditure of $283 to make brochures for the “Green Light a Vet” program to be handed out on July 1st, 2017, at both Walmart’s in Mt. Pleasant by Post members.
o All members and officers agreed to read current (old) Post by-laws (copies to be provided) and provide suggestions for changes, as well as business rules for the executive committee and budget and purchase procedures.
- A moment of silence was observed in remembrance of long time member and friend Richard Gee who recently passed.
o Richard’s wife asked Post 136 to provide members for an honor guard/ representation for the funeral from the Post he loved. Commander Art Horn, Adjutant Jim Riggins and Membership Officer John Valin attended from Post 136, and there were 2 Active Duty members (professionals) who served as the Honor Guard. The family was very nice and appreciated us attending from Post 136 to honor Richard Gee.
o Before Richard passed, he requested that in leu of flowers, donations be made to Post 136’s Building Fund that we are establishing. This generous request has resulted in a check for $25.00 so far.
- Our post sold 38 tickets for the state rifle raffle that begins in July. The Post received $5.00 for each ticket sold, so we gained $190.00 from participating in the raffle.
- Outgoing Post 136 Commander Fred Timmons is one of the candidates running for District 2 Commander so let’s all show our support for him on July 8th.
- Executive Committee member, Reverend Art Pinckney, discussed the Space Available Travel Policy for military retirees and disabled vets that was presented at a recent AMRA meeting. The local Branch of the American Military Retirement Association (AMRA) meets on the 3rd Friday of each month at 7:00 PM at the Olive Branch AME Church in Mt. Pleasant, and was promoting this travel program. Art Horn provided a briefing on The American Legion and Post 136 at the AMRA meeting and also passed out some membership applications for those who qualified and may wish to join The American Legion. Please contact Art Pinckney for more details on the AMRA.
- Finance Report was provided by outgoing Finance Officer, John Valin. There were no major changes during the month and our ending balance is: $3,552.54
- Membership Report was provided by John Valin as our new Membership Officer. He discussed the membership packet being developed by Fred Timmons and himself. They hope to have packets ready for distribution to Post members by the July meeting. This will ensure that every member is equipped to recruit new members when they meet new Veterans in the local community. Our goal is to recruit new members leaving service as they move to Mount Pleasant to pursue their civilian careers.
- This weekend, Saturday June 24th, members of the VFW will be painting the outside of the VFW Building where we meet, and are requesting volunteers from our Post to help. Jim Riggins asked for any volunteers and no one stepped forward except for Art Horn and Jim Riggins.
- There was a brief discussion regarding Post 136 having our own honor guard for funerals, special events, etc., and all were asked to think about it so we can have a larger discussion at the next meeting in July.
- The project, “Greenlight A Vet,” was discussed in more detail. Post 136 will be at both Walmart’s in Mt Pleasant on July 1st to pass out brochures being printed to spread the word on this program and to answer questions about the program, our Post and the American Legion in general. This project will also give Post 136 much greater visibility within the community. This is the first community event of this type by the Post.
There was a sign-up sheet at the meeting asking for volunteers to sign up for a time on the 1st to fill a shift. There are 3 shifts at each store. 9:00 – 12:00PM, 12:00-3:00PM, 3:00 – 5:00 PM. We still need someone to fill shifts at Walmart (North/New) at all 3 times, and Walmart (South/Old) 2nd and 3rd shifts. In total, we still need at least 7 more people to sign up. Contact Art, Jim or Fred to volunteer for a time slot. We need your help and support for this community outreach event.
- Along with promoting the Greenlight A Vet program, we will be holding a Post 136 Membership Drive at both Walmart’s and will use the official American Legion Brochure as a handout. The concept is: Every Vet Finds a Vet, and will be what our 2017 Post membership drive is modeled after. We will be promoting that Every Vet Finds a Vet program at Post 136 as well, and the membership committee will roll out the program at the July Meeting with membership packets tailored for Post 136 per John Valin.
- Commander Horn also discussed his 2017 Vet to Vet program he would like for the Post to adopt. For example; Shipmates and Sponsors for new members. We hope this will not only help new members become acquainted with the American Legion and Post 136, but will also invite new members to become involved in Post activities as soon as possible. Our goal is to connect every member to another member in the Post.
As you can imagine all these programs and events cannot be successful without all members continued participation and active support.
- Art also discussed his desire to hold “Commander’s Calls” from time to time with Post members for Lunches & Happy Hour at local VFW/AL Posts.
- The upcoming October Fishing tournament was discussed and Art Horn gave a progress update. We really need members to sign up for committees and to receive a sponsor packet which should be ready in July. We are fast running out of time, so please step up and help the Post with this huge special event.
- Chaplain Merv Horner suggested starting a prayer list for any Post members or family members that may be sick, going in harm’s way – deployed, etc. We will make this a permanent part of our meetings and Merv will begin the prayer list at the July meeting. Ideally the prayer list would become part of a future newsletter for the Post.
- A reminder was provided that the VFW Post holds a dinner every Friday evening from 6:00 PM to 8:00 PM. Tickets are $10.00 per person and the food is great. Many American Legion Post 136 members and spouses are regulars at these dinners. Usually there is a steak night, pork chop night and a fish night. There’s plenty of fun and comradery. There will be a modified schedule during the summer. All are welcome!
- Meeting was adjourned at 8:30 PM and Commander’s Call followed.
- Next general meeting, July 18th at 6:30 PM.
If you or anyone you know needs a ride to any of our meetings, please contact any Post Officer and we will ensure someone picks you up and drops you home after the meeting. If you are a Post Officer and will miss a regular meeting please notify the Post Adjutant of your absence prior to the meeting. Thank You!
Minutes of Meeting from May 16, 2017.
The meeting was called to order at 6:40 pm.
Members present: 15 (One member arrived after meeting was called to order.)
Finance Report: John Valin reported that month-to-date no deposit and three checks were written. Balance as of the meeting date is $3,756.39. See all finance details on website.
Adjutant Report: Jim Riggins reported that current membership is 114.
Jim display several samples of polo shirts for review by members. The members present voted to order shirts in a solid color with a pocket and the logo over the pocket. The only print on the shirt should be the post number and the location.
Volunteers are needed to place flags on the graves of veterans on Saturday morning, May 27 at 9:00 am at Memorial Gardens.
Chaplain Report: Merv Horner viewed the Greenlight-a-Vet website and reported that this area shows a large number of green lights are showing support for veterans. Merv also purchased a few green lights and gave to some members at the meeting.
Old Business: Jim Richards and Vinnie Frazzitta had mentioned that when they called the National organization for post information that were advised to contact the Department of South Carolina. This matter will be discussed at the State convention.
The application has been completed for membership in the Chamber of Commerce and a check for $100 for annual fee has been submitted. We are now invited to attend social hour activities and monthly luncheons.
The American Hero Awards breakfast aboard the Yorktown was very nice and next year all members of the post are invited.
Fred Timmons has the name of employee that assigns organizations space to display at Walmart (Wando Crossing Shopping Center) and will contact to arrange a date to display for Greenlight-a-Vet.
The American Legion Auxiliary paperwork has been submitted with number of members required and should be receiving a charter within the next few weeks.
The 99th Annual Department of SC Convention is June 1-4 and two members (jim Riggins and Fred Timmons) are attending. Art Horn is also considering attending.
The Jar for Veterans that is displayed at monthly meeting has been received favorably by members attending and donations are appreciated. When the jar is full the Post will purchase items for veterans in need.
The 3 comic books for school children were given to Mark Nadobny to seek approval from the school board to have books placed in grade schools.
Merv Horner had suggested we speak with the River Dogs baseball team to have an American Legion night at a game. This will be presented at a district meeting.
The post has 36 Rifle Raffle tickets available. All unsold tickets must be returned to AL Dept. of SC by June 15th.
A completed application with annual fee has been mailed to Secretary of State for permit to have raffle and 50/50 drawings.
New Business: The May district meeting has been canceled due a conflict with preparation for AL Dept. of SC convention.
Tom Mefferd has volunteered for coffee service at the VA on June 20th. One more member is needed.
Art Horn gave an updated report on the fishing tournament. The date for the Captain's dinner is Thursday, October 19 and the backup date is October 26 (in event of bad weather). The tournament date is Saturday, October 21 with a backup date of October 28th.
Ripley Point Yacht Club is the location for the Captain's dinner and the weigh-in at the conclusion of the tournament. Insurance is necessary before details can be finalized with Ripley's and Art Horn is working on this at the current time. A meeting is scheduled for Wednesday, May 31 to discuss entry fee and more important details.
All members will be receiving additional information on the fishing tournament in early June.
Minutes of Meeting from April 18, 2017.
The meeting was called to order at 6:40 pm.
Members present: 18
Finance Report: John Valin gave ending balance for March ($3,907.27) and month-to-date deposits and expenditures for April. See website for details.
A $50.00 donations was given to the Post by Mike Ketchum.
Adjutant Report: Jim Riggins reported that the 18 members present is the most attending since the Post became active after a period of months with no meetings.
Jim will bring pricing and shirt samples for next meeting.
The VFW has scheduled a Post clean-up for Saturday and Sunday, May 6th and 7th. The VFW is asking for assistance from Post 136 members.
New Business: Vince Frazzitta spoke to the members about his website and the need to help veterans that are contemplating suicide. Nationwide, an average of 22 veterans are committing suicide daily.
Vince stated that Crave (a local restaurant) will provide a food truck for fund-raising events by our Post.
Vince can also assist the Post with events, particularly with golf outings.
Captain Rich Harris gave an overview of what will be necessary to prepare for a successful fishing tournament. Fund-raising is necessary and should begin as soon as a date is confirmed.
Art Horn is the chairman of the fishing tournament committee and will need assistance. After a date is confirmed a site for the Captain's Dinner will be necessary.
Jim Richards has volunteered his services for an auction of donations from businesses in our community.
When seeking information to transfer to a Post, Vince Frazzitta and Jim Richards were both advised to call The American Legion Dept. of SC. Fred Timmons will inquire on why members aren't referred direct to local post when speaking with our National organization.
The Post has 113 paid members. Members present approved a waiver of the dues owed to Post 136 for years 2015-17 for members of at-large Post 172. The member would still be responsible for past dues for the State and National organizations. This would permit those members to transfer to Post 136 with an active status.
The members present voted to approve the Post joining the Chamber of Commerce if the American Legion is recognized as a non-profit by the C of C and the annual dues were $100.00.
An invitation to attend a breakfast and awards ceremony on Wednesday, May 3rd, has been mailed to our Post. The American Hero Awards program is at the Yorktown. Fred Timmons will get additional details and notify members present at meeting.
Jim Richards had mentioned that the Post in Florida where he was a member previously had a program to Greenlight-a-Vet. Residents were encouraged to have a green light (outside or inside) to show support and appreciation for veterans. This is a program sponsored by Walmart and Bank of American. Fred Timmons will contact Walmart for information.
Seven tickets for the rifle raffle were purchased by members at the meeting. A volunteer is needed to handle ticket sales.
The State of SC requires that non-profit organizations pay a fee to conduct raffles. Members present approved the payment for the post to submit an application to the State.
The American Legion Auxiliary is nearing the requirement of ten members to apply for a charter. Members were asked to assist with recruiting for the ALA.
The 99th Annual Department Convention is Thursday, June 1st through Sunday, June 4th. Fred Timmons will be attending and asked that other officers consider attending. Those attending must pay for their lodging and food.
A huge jar will be available at all meetings and events for cash donations. All donations received will be for purchase of clothing, shoes and toiletries for the VA hospital and homeless veterans. Art Horn will manage this project.
Mark Nadbodny will no longer serve at the Post Membership Officer. Mark is a school teacher and it's difficult for him to devote the time needed to support the duties required as membership officer.
There are three publications available from the National organization titled I Pledge Allegiance Comic Book, Our Country's Flag and Light of Liberty Comic Book. A copy of each book will be ordered for review by members and if approval is given at a Post meeting, additional copies can be ordered to present to elementary schools.
The meeting was adjourned at 8:40 pm.
The next meeting is scheduled for Tuesday, May 16th at 6:30 pm.
Minutes of Meeting from March 21, 2017.
The meeting was called to order at 6:40 pm.
Members present: 14 and 1 guest
Prior to the start of the regular meeting a Certificate of Recognition was presented to Mount Pleasant residents Mike Able, Betty Rosenberg, Patsy Bannon and Henriellen Quail. A photo will be posted on the News page.
Fred Timmons has spoken with member Richard Harris about organizing a fishing tournament and Mike Able from Haddrell's Point Tackle & Supply agreed to work with the Post. Art Horn agreed to work with Mr. Harris and Mr. Able in planning the tournament and keeping the Post informed on details.
Finance Report: John Valin reported the month end balance for February was $3,760.27 and the current balance is $3,907.27.
Adjutant Report: Post Adjutant Jim Riggins had medical tests throughout the afternoon and could not attend the meeting. Fred Timmons reported that the current membership is now at 95.
Old Business: The Post currently has about 50 rifle raffle tickets remaining.
The information on polo shirts discussed at the February meeting will be postponed until April.
New Business: Form 990-n (e-Postcard) has been filed with IRS for the Post by Express Tax Exempt. Although the Post has until May following year-end to file, it can be submitted immediately after December 31st. The cost to file was $10.85. A copy will be filed with the Post Commander and also with the Post Finance Officer.
Fred Timmons recommended a petty cash fund of $50 should be available to reimburse members for small purchases for supplies or services for the Post. A receipt would be required by the Finance Officer before any cash could be paid to the member. The fund would cover items such as, but not limited to, postage, office supplies, and small printing orders. Common sense must apply.
Matt Herndon from the National Organization and Robin Rucker, state membership officer, conducted a two-day program to contact members of Post 172 to encourage them to transfer to a local post. The program was on Friday and Saturday, March 10-11 at the Goose Creek Post. Seven members transferred to Post 136 on those two days and recently another sixteen (16) members have transferred.
Two students had been identified for interviews to attend Boy's State and sponsored by our Post. Fred Timmons had spoken with the Dean of Students and learned that the students had also sent applications to other posts and were both selected by Post 112 to attend. At this late date, members present agreed that our Post would not sponsor a student this year.
At the next District meeting, Fred Timmons will bring attention to the subject of posts outside of Mount Pleasant choosing students from our area.
Pins for members that recruited a new member were awarded to John Valin, Joy Datta, and Andrew Mance. Mr. Mance transferred to Post 136 on March 16th and had a friend, Daniel Swanger, attend the meeting with him. Mr. Swanger is joining The American Legion Post 136.
The American Legion Auxiliary has the required number of women necessary to apply for a charter and when all applications are received a date will be set to officially conduct a ceremony.
James Island Post 147 will not be sponsoring a baseball team this year. Goose Creek has indicated that their post will have a team and young men from Mount Pleasant will have an opportunity to try-out for that team. If any players from Mount Pleasant are selected, it will be necessary for Post 136 to support by means of purchasing uniforms.
Information was given on the Purple Heart Museum and the contact at that organization. Currently, a copy of a letter from the Purple Heart Museum director is posted on this website on the Commander's Message page.
Tom Mefferd and Bill Ketchum volunteered for the coffee service at the VA hospital on Tuesday, April 18th.
National Medal of Honor Day is Saturday, March 25th starting at 10:00 am. The ceremony is at Mount Pleasant Memorial Gardens. All members are encouraged to attend.
There was a brief discussion regarding the subject of locating property for a future Post building. Art Horn gave Fred Timmons information from Carolina Park and suggested an appointment with the developer should be arranged.
The meeting was adjourned at 7:50 pm.
The next meeting is scheduled for April 18, 2017 at 6:30 pm.
Minutes of Meeting from February 21, 2017
The meeting was called to order at 6:35 pm.
Members present: 12 members and 2 guests
Minutes from January 17 meeting were approved by members present.
Prior to the start of the regular meeting a Certificate of Recognition was presented to Mrs. Mary Hofmeister a widow of a great American veteran from WWII and Korea.
Finance Report: John Valin reported the January balance was $3,422.27 and the current balance is $3,779.27.
Adjutant Report: Three additional members paid dues for 2017 and the current membership is 82.
Old Business: State Rifle Raffle tickets continue to be offered and the post has an ample number of tickets available. The post has not had a volunteer to manage the project. The American Legion Department of SC receives $20 per ticket sold and $5 dollars remains with the post.
Russell Glass (Wando High School) was the winner of the Oratorical contest. Russell will represent our Post at other Mount Pleasant high schools to encourage more students to participate.
Post 136 was the only post District 2 to have a participant in the Quadrant contest in Hilton Head Island.
Post 136 will host the Quadrant contest in 2018.
New Business: A District 2 Meeting is scheduled for Saturday, February 25th at Post 179 with an oyster roast following the meeting. All officers are encouraged to attend.
The dinner menu for the March 4th event to honor veterans from Grenada, Lebanon, Panama, Persian Gulf and continuing war on terrorism eras of military service was finalized.
It was noted that all members from other Posts had shirts with The American Legion logo at the Quadrant contest with the exception of our Post. Fred Timmons and Jim Riggins will research styles of shirts available and pricing for purchase by members of our Post.
The Post raised $250 from the members that participated in the Super Bowl outing.
An e-mail was read from a website mesotheliom veterans.org and it was noted that the site was sponsored by a law firm and members agreed that for all purposes the site was a form of advertising and should not be linked to the Post site.
The meeting was adjourned at 7:45.
The next meeting is scheduled for Tuesday, March 21st at 6:30 pm.
Minutes of Meeting from January 17, 2017
The meeting was called to order at 6:40 pm.
Members present: 10 members and 5 guests
Prior to the start of the regular meeting a Certificate of Recognition was presented to Bill & Judy Biggie and also to Danny Causey, owner of Causey's Barber Shop.
Finance Report: John Valin reported the 2016 year-end balance was $3,702.27.
Adjutant Report: The current paid membership register has dropped to 79 total. Two members have died and ten members haven't paid 2017 dues.
Jim gave information on ordering Legion caps.
Old Business: Members approved a $100 donation to the VFW for the luncheon following the Yorktown Pearl Harbor Day event.
New Business: Joy Datta will research a date for a dinner to honor members that were in the military during Grenada, Lebanon, Panama, Persian Gulf and the continuing War on Terrorism eras.
The oratorical contest will be held on January 23, 2017, from 4:00 to 6:00 pm at Wando High School. Joy Datta (post member), Murray Compton (business owner) and Fred Lesinski (VA) will serve as judges. John Valin and John Belinsky are time-keepers and Merv Horner will offer opening and closing prayers. Arthur Pinckney and Joseph Aldrich will work as ushers.
A small group of members is meeting for a Super Bowl event and donations to the Post are encouraged.
The sales results for the Department of South Carolina American Legion rifle raffle tickets have been extremely disappointing with only 3 tickets sold. The Post was issued 61 tickets from the Department.
James Island Post 147 has not made a decision on whether they will be fielding a team for American Legion Baseball and our Post cannot go forward until Post 147 decides.
The meeting was adjourned at 7:45 pm.
The next meeting is scheduled for February 21st at 6:30 pm.